Shopping cart
Your cart empty!
Financial Services Video Platform
SEC Compliant Video Conferencing for Financial Advisors
The self-hosted wealth management video platform that keeps client data on your infrastructure. No recurring fees. No third-party data processing. No compliance gaps.
Deploy a fully branded video conferencing for financial advisors platform on your own servers with a one-time purchase. Client financial data never leaves your infrastructure — making SEC and FINRA compliance straightforward instead of a regulatory headache.
Why Financial Services Need Compliant Video Conferencing
The financial services industry faces some of the strictest communication regulations of any sector. As video meetings replace in-person client interactions, regulators are paying close attention to how firms handle FINRA video communication and digital record-keeping.
SEC & FINRA Record-Keeping Requirements
Financial advisors and broker-dealers operate under strict regulatory obligations for electronic communications. SEC Rule 17a-4 requires broker-dealers to retain certain records for 3-6 years in non-rewritable, non-erasable formats. FINRA Rule 3110 mandates supervisory systems that include review of electronic communications. When your firm conducts client meetings over video, those interactions fall under these requirements — and using a cloud platform you do not control creates significant compliance risk.
- Recording Retention: SEC and FINRA require firms to retain records of client communications. Video meeting recordings must be stored in accessible, tamper-proof formats for the required retention period — something cloud platforms make difficult when they control the storage infrastructure.
- Supervisory Review: FINRA Rule 3110 requires firms to establish supervisory systems reasonably designed to detect and prevent violations. Compliance officers need direct access to meeting recordings and audit logs — not a support ticket with a cloud vendor.
- Third-Party Risk Disclosure: When client data flows through cloud video platforms, firms must disclose these third-party data processors. SEC examiners increasingly scrutinize vendor relationships and data handling practices in examinations and Form ADV reviews.
- Data Sovereignty: Client financial information — portfolio details, account balances, investment strategies, tax situations — is highly sensitive. Cloud platforms store this data on infrastructure you do not control, in jurisdictions you may not choose, with access policies set by the vendor.
Why Self-Hosting Solves Compliance for Financial Firms
With a self-hosted SEC compliant video conferencing platform like WhiteLabelZoom, the compliance equation fundamentally changes. All video data, recordings, chat transcripts, and audit logs stay on servers your firm owns and controls. There are no third-party processors to disclose, no vendor data handling policies to review, and no external parties with access to client information. Your compliance team manages a single, self-contained system instead of navigating a web of vendor agreements. Learn more about our security architecture and how it simplifies regulatory compliance for financial services firms.
Compliance-Ready Features for Financial Services
Every feature a financial firm needs for SEC compliant video conferencing and FINRA supervisory compliance comes included out of the box. No add-ons, no premium tiers, no compliance features locked behind enterprise pricing.
Meeting Recording & Archiving
Record every client interaction with automatic archiving that satisfies FINRA Rule 3110 supervisory review requirements. Set configurable retention periods — 3 years, 6 years, or custom — to match your compliance obligations. Recordings are stored on your servers, never on third-party cloud storage.
Encrypted Communications
All video streams, screen shares, chat messages, and file transfers are encrypted end-to-end using industry-standard TLS 1.3 and AES-256 encryption. Your IT team generates and manages encryption keys — ensuring no vendor or third party can access client communications.
Comprehensive Audit Trails
Every meeting generates a detailed audit log: participant names, join and leave times, screen share events, recording start and stop times, and file transfers. Export logs in standard formats for SEC examinations, FINRA audits, or internal compliance reviews.
Self-Hosted Data Sovereignty
Deploy on your own servers or private cloud infrastructure. Client financial data — video streams, recordings, chat transcripts, shared documents — never leaves your controlled environment. This eliminates the third-party data processing disclosures that SEC Rule 30(a) requires.
Role-Based Access Controls
Define granular permissions for advisors, compliance officers, administrators, and support staff. Control who can initiate meetings, access recordings, view audit logs, and manage system settings. Enforce the principle of least privilege across your organization.
No Third-Party Data Processors
Unlike cloud platforms that route data through CDNs, analytics services, and infrastructure partners, WhiteLabelZoom keeps all data within your perimeter. Zero third-party sub-processors means zero additional compliance risk and zero vendor disclosures in your Form ADV.
See the complete feature list or learn how WhiteLabelZoom compares to Zoom for regulated industries.
Key Benefits for Financial Firms
WhiteLabelZoom delivers everything financial services organizations need in a wealth management video platform — without the ongoing costs and compliance headaches of cloud-based alternatives.
✓
Client-Facing Professionalism
Clients join advisory meetings on your firm's branded domain — reinforcing the trust that financial relationships depend on. No third-party branding that raises questions about data handling.
✓
Secure Document Review
Share portfolio reports, account statements, and planning documents via screen share without emailing sensitive files. Walk clients through statements in real time with annotation tools.
✓
Regulatory-Friendly Recording
Record client meetings to satisfy FINRA Rule 3110 supervisory review requirements. Recordings stay on your infrastructure with configurable retention policies that match your compliance framework.
✓
Self-Hosted Data Control
Client financial data never touches third-party servers. Deploy on infrastructure that meets your compliance framework — eliminating vendor risk that SEC examiners increasingly scrutinize.
✓
No Per-Advisor Fees
One-time purchase covers your entire team. Add advisors, analysts, and client accounts without increasing your software spend or renegotiating enterprise contracts.
✓
Instant Client Access
Clients join from any browser with a single click — no downloads, no accounts, no friction before an important meeting. Critical for high-net-worth clients who expect seamless experiences.
✓
Complete Audit Trails
Every meeting, participant, and action is logged with timestamps. Generate compliance reports for internal audits, SEC examinations, or FINRA supervisory reviews on demand.
✓
End-to-End Encryption
All video calls, screen shares, and file transfers are encrypted in transit and at rest. Your IT team controls the encryption keys — not a SaaS vendor who might change terms at renewal.
Use Cases in Financial Services
From one-on-one client advisory sessions to firm-wide compliance training, financial services video conferencing with WhiteLabelZoom covers every communication need across your organization.
Client Advisory Meetings
Conduct face-to-face portfolio reviews and financial planning sessions with clients anywhere in the world. Share screens to walk through account performance, rebalancing recommendations, and market outlooks — all on your branded platform.
Portfolio Review Sessions
Present quarterly and annual portfolio reviews with screen sharing of performance reports, asset allocation charts, and benchmark comparisons. Record sessions for compliance documentation and client reference.
Financial Planning Consultations
Deliver comprehensive financial plans covering retirement projections, tax strategies, estate planning, and insurance needs. Share planning documents in real time and annotate key figures with clients.
Trading Floor & Team Calls
Secure internal video calls for trading desks, research teams, and investment committees. Discuss market-sensitive information on infrastructure you control — no risk of cloud vendor data exposure.
Compliance Training Sessions
Host firm-wide compliance training, ethics reviews, and continuing education sessions. Record all training for documentation that satisfies FINRA continuing education requirements and internal audit needs.
Investor Presentations & Pitches
Present fund performance, investment theses, and capital raise materials to prospective and existing investors. Your branded platform reinforces credibility and institutional professionalism.
Wealth Management Consultations
Serve high-net-worth clients with a premium, white-label video experience that reflects the exclusivity of your wealth management practice. No generic Zoom branding during sensitive financial discussions.
Why Financial Firms Choose WhiteLabelZoom
✓Built for Regulated Industries
Self-hosted architecture gives you the data control, audit trails, and retention capabilities that SEC and FINRA regulators expect. No third-party data processors to disclose.
✓100% White-Label
Your firm's name, logo, and colors at every touchpoint. Clients experience a seamless extension of your brand — building loyalty to your practice, not a software vendor.
✓One-Time Investment
Predictable, one-time cost that fits capital budgeting. No recurring SaaS fees compounding over time, no annual renewals, no surprise price increases.
✓Enterprise-Grade Reliability
HD video and audio with adaptive quality ensure smooth meetings even when clients join from varying network conditions. WebRTC technology for the lowest possible latency.
Cost Comparison for Financial Services Firms
See how a one-time purchase video conferencing for financial advisors platform compares to monthly per-user SaaS pricing over 5 years (based on 50 advisors).
| Platform | Monthly (50 users) | Annual | 5-Year Total | Compliance Ready | Self-Hosted |
|---|---|---|---|---|---|
| WhiteLabelZoom | $0 (one-time $4,997) | $0 | $4,997 | Yes | Yes |
| Zoom Business | $18.49/user | $11,094 | $55,470 | Config Required | No |
| Microsoft Teams | $12.50/user | $7,500 | $37,500 | Config Required | No |
| Webex Enterprise | $25/user | $15,000 | $75,000 | Config Required | No |
Pricing based on publicly available rates as of 2024. WhiteLabelZoom is a one-time purchase of $4,997 with no recurring licensing fees. Hosting costs (your own servers) are not included.
Frequently Asked Questions About Financial Services Video Conferencing
Is WhiteLabelZoom compliant with SEC regulations for video conferencing?
WhiteLabelZoom is designed to support SEC compliance requirements for electronic communications. Because it is self-hosted on your own infrastructure, you maintain full control over data retention, encryption keys, access policies, and audit logs. There is no third-party data processing — client data never leaves servers you control. This eliminates the need to disclose third-party data processors in your Form ADV and simplifies compliance with SEC recordkeeping rules under Rule 17a-4 and Rule 204-2.
Does WhiteLabelZoom meet FINRA Rule 3110 requirements for supervisory review?
Yes. WhiteLabelZoom includes built-in meeting recording with configurable retention periods that support FINRA Rule 3110 supervisory review obligations. Compliance officers can access recorded meetings, review audit trails, and generate reports for FINRA examinations. All recordings are stored on your infrastructure with tamper-evident logging, ensuring the integrity of supervisory records.
How long can we retain meeting recordings for compliance purposes?
WhiteLabelZoom supports fully configurable retention policies. You can set recordings to be retained for 3 years, 6 years, or any custom period to match your specific regulatory requirements. SEC Rule 17a-4 requires certain records to be kept for 3-6 years, and FINRA has similar retention requirements. Because recordings are stored on your own servers, you have complete control over retention, archiving, and disposal policies.
Can we archive meeting recordings in a WORM-compliant format?
WhiteLabelZoom stores recordings on your infrastructure, giving your IT team full control over the storage format and archival process. You can configure your servers to use WORM (Write Once, Read Many) compliant storage solutions like AWS S3 Object Lock, Azure Immutable Blob Storage, or on-premise WORM storage to meet SEC Rule 17a-4 non-rewritable and non-erasable requirements.
Is client financial data secure on video calls?
All video streams, screen shares, chat messages, and file transfers are encrypted end-to-end using TLS 1.3 and AES-256 encryption. Because WhiteLabelZoom is self-hosted, your IT team controls the encryption keys and network security policies. Client financial data never traverses third-party servers, eliminating the vendor risk that comes with cloud-based platforms like Zoom or Microsoft Teams.
Do we need a data processing agreement with WhiteLabelZoom?
No. Because WhiteLabelZoom is self-hosted software that runs entirely on your infrastructure, we never access, store, or process your client data. There is no data processing agreement needed because there is no third-party data processing. This dramatically simplifies your compliance posture and eliminates the need to disclose WhiteLabelZoom as a data sub-processor to clients or regulators.
Can compliance officers review meeting recordings?
Yes. WhiteLabelZoom includes role-based access controls that allow compliance officers to search, review, and audit recorded meetings without needing advisor credentials. Compliance teams can filter recordings by date, advisor, client, or meeting type. Detailed audit trails track who accessed which recordings and when — providing the supervisory documentation that FINRA examiners expect.
How does WhiteLabelZoom compare to Zoom for financial services firms?
Unlike Zoom, WhiteLabelZoom is self-hosted — meaning client data never touches third-party servers. Zoom routes video through their cloud infrastructure, requiring data processing agreements and creating third-party risk disclosures. WhiteLabelZoom also eliminates per-user monthly fees: a one-time purchase of $4,997 covers unlimited advisors and clients. For a detailed comparison, visit our Zoom alternatives page.
Explore More Industries
Ready to Elevate Your Client Meetings?
One purchase. Your brand. Compliance-ready. Start hosting secure client meetings today with a wealth management video platform you own and control.
Join financial services firms that have eliminated recurring video conferencing costs and simplified SEC and FINRA compliance with self-hosted compliance-ready video conferencing.